1. Switch long stays out of hotels
Anything longer than 4 nights should move to a serviced apartment or contractor accommodation. Typical saving: 20–40%.
2. Consolidate suppliers
One accommodation partner beats 20. Consolidation gives you preferred rates, one invoice, and real reporting. Typical saving: 8–15%.
3. Move to inclusive nightly rates
All-in nightly rates (Wi-Fi, utilities, cleaning included) beat hotel base + extras. Fewer surprises, easier forecasting.
4. Book direct, on account
OTAs charge 15–20% commission that ultimately lands in the nightly rate. On-account direct booking removes it.
5. Rewrite the travel policy
Policy that defaults to 'hotel unless otherwise' guarantees over-spend on long stays. Policy that defaults to 'serviced apartment for 4+ nights' produces immediate savings.